Key dates

Don’t miss these important deadlines.

Date

Action

Jun. 5
Exhibit space contract, budget calculator, floor plan, educational webinar schedule, housing information and meeting space request form go live.
Jul. 26
Exhibit contracts and 50 percent deposit due to participate in online space selection. (Note: If paying by check, checks must be dated AND postmarked by July 26.)
Week of Aug. 19
Online space selection for NAFEM members with 200 priority points or more.
Week of Aug. 26
Online space selection for NAFEM members with less than 200 priority points, in point order, followed by NAFEM Associate members eligible to exhibit and non-members.
Sept. 18
Exhibitor Resource Center available online for access to Exhibitor Registration Dashboard including badge registration, Exhibitor Services Manual, Georgia World Congress Center (GWCC) Services and more.
Sept. 27
25 percent invoice payment due (if choosing a three-payment installment plan).
Nov. 1
Remaining exhibit space balance is due.
Nov. 2
Contracts submitted on, or after this date, must be accompanied by payment in full. No refunds are issued on cancelled or reduced space submitted after this date.
Nov. 8
Booth diagram submissions due.
Nov. 11
Detailed floor plans due from exhibitors occupying an island and split island booth space; manufacturers of walk-in coolers, refrigerators and/or freezers, or those exhibitors with written booth violation notices from 2023.
Jan. 10, 2025
Last day to submit contracts and company name changes.
Feb. 22, 2025
Target Exhibitor move-in begins.
March 3, 2025
Exhibitor move-out ends.

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